Wedding Day Management

• You will have a lead planner and at least one assistant planner to guide you through your wedding day

• You will not be overwhelmed with the planning tasks because you will have unlimited access to your lead planner to ask advice

• You will enjoy monthly check ins from your lead planner

• You can trust us to execute your designed wedding to achieve your vision

• You can relax because you will have a flawlessly run wedding day

• Your guests will compliment you on the having best wedding ever

• You will have a team to guide you through your wedding day, so that you can enjoy every moment with your family and friends.

Perfect Planners will provide services for the Client as outlined below, but not limited to this.

1) Pre-Wedding

• Calls/Emails every month to check in with planning

•One in person meeting 8 weeks before the wedding date

•Unlimited access to your lead planner via email, telephone, SMS

•Access to our preferred vendor list

2) Itinerary Development

•Design the wedding day itinerary

•Work with key vendors to produce the itinerary

•Adjust the itinerary when necessary

•Collect missing information from the vendors (arrival times etc)

3) Vendors

•Collate the list of participating vendors to be contacted.

•Contact every involved vendor.

•Send the itinerary to all vendors.

•Communicate with the vendors to ensure they have all required information.

•Meet & Greet all vendors where the itinerary allows it.

4) Wedding Rehearsal

•Lead or Assistant Planner will attend the rehearsal.

•If there is no priest/officiant to carry out the rehearsal that will be run by the lead planner.

•Planner to be given any items that are needed for set up at the venue.

5) Wedding Day

•Lead planner will be onsite from the agreed time from the details meeting.

•Set up all items listed from details meeting e.g. seating chart, name cards, favours.

•Ensure the vendors are doing what is required of them.

Set up any DIY décor, Perfect Planners require a detailed list of the décor and pictures/plans of how it is to be set up.

6) Photography

•Work with the photographer to make sure the shot list is achieved if there is one.

7) MC/Speeches

•Work with the MC to ensure he/she has all the information they require.

• Cue the MC/Speeches a couple of minutes before the time.

•Ensure they know where to stand or where the podium will be.

8) DJ/Entertainment

•Cue DJ for entrances, first dance, cake cutting etc.

•Discuss changes in music if required.

9) Venue/Caterer

•Work with the lead person to ensure that timings are ok for the kitchen.

•Ensure there is smooth running of the service.

•Advise of any concerns/issues as they happen.

•Assist with locating dietary requirements.

10) Décor

•Assist with the design of the event

•Source any décor items as needed.

•If any diy décor, Perfect Planners will set it up, depending on the amount of décor this may incur additional costs. In general, place cards, favours, menu cards, table numbers, placing of centrepieces are no additional cost.

11) On-site management of event days

•Ensure the event runs smoothly

•Meet & Greet all vendors

•Be point of contact for all vendors

•Problem solve any issues during the event

•Communicate with client after the event re any issues if any.

Wedding Day Management service starts at $2,600+HST for a Lead Planner and $2,800+hst for a Senior Lead Planner

Pricing depends on the amount of guests and location of your ceremony/reception, tented wedding.

For this service our couples usually have a wedding budget of $40,000+ for 100 guests.

Please contact us for a custom quote